A brief description on all the fields in the Level Definition screen follows:

Name of security level

This defaults to the name you have created.

Use Basic Facilities of

The default is Owner. You can select the other option Data Entry from the Security List. If the company has other user defined Security Levels, these are also displayed in the Security List. The new level created will be available in the Security List the next time you create a Security Level.

You can create New Security Levels and define task wise access rights. To create New Security Level:

Go to Gateway of Tally, select F3: Cmp Info. > Security Control> Types of Security

The Security Levels screen is displayed as shown below:

1. Type the New Security Level, e.g. Manager

2. Press [Enter] to display the Level Definition screen

Tally has two default Security Levels. One is Owner and the other Data Entry. Owner has full access and rights to all features of Tally, except Tally Audit & Company Alteration screen, which are reserved for the Administrator alone. Data Entry has restricted rights. You are allowed to create other security levels based on these pre-defined types and allow or restrict rights as required.

In an ideal company scenario, there will be more than one person working on Tally. In such a case, not every person needs to be given the full access. The head of the department/ Administrator should be able to create different users and assign their rights to them.

Tally has a very customisable security system. You can set up Security Levels and users who are placed at these levels. The authority levels or Types of Security decides the rights of the users while using Tally.

Use Alter to change/modify the details of a Group Company.

A Group Company is marked with an asterisk.

You can select or reject members using the Alter Mode. Any change will come in to effect only on shutting the group company and then reloading it.

• The Group Company must contain at least two members.

• It is possible to combine accounts of different companies.

• Create as many Group companies as you need.

• A constituent company can be a member of more than one group.

A group company can be created only for companies that have already been loaded. The first step is to load the companies whose accounts are to be grouped. The companies can be loaded automatically if specified in the Tally.ini file. Alternatively, select the companies using F1: Select Cmp button, as shown:

Press <ALT>+F3 or click the button [F3: Create Cmp] and select Create Group Company

Enter the name of the Group Company (which is mandatory), address and tax details and select the members of the group company from List of Companies.

The books of Account of different companies belonging to the same management or owners are required to be consolidated to present the financial position of the group of companies as a whole. This is mandatory in many developed countries and currently shareholders would rather know the performance of the group as a whole and not the performance of individual constituent companies.

To delete a company, you have to load the company first.

1. Select F3: Cmp Info. (ALT+F3) from the Gateway of Tally to proceed to the Company Information menu.
2. Select Alter and press Enter.
3. Select the company to be deleted. The Company Alteration screen is displayed.
4. Use Alt + D to delete. Tally will prompt for a confirmation on deleting the company.
5. Press Enter to delete the company

You can modify any information at any time that is set while creating a company.

1. Go to Gateway of Tally

2. Select F3: Cmp Info. (ALT+F3) from the button bar

3. Select Alter and press Enter and the screen appears as shown below:

Make the necessary changes in the required fields. To change the password if Use Security Control is set to Yes:

4. Enter the Name of Administrator.

5. Enter the new password.

Shut a Company is to unload it. It does not mean that you have deleted it. Simply select it again to load and work on it again.

You can shut a company in two ways – either using the button F1: Shut Cmp (Alt + F1) or pressing Enter on Shut Company menu option on the Company Info. Menu.

The screen appears as shown below