Voucher Entry with Cost Classes

Each voucher now contains the Cost Class option at its head. Select Not Applicable in case you want to allocate manually. Select a cost class to auto-allocate according to the predefined percentages set in that class.

We will take two examples, sales and payment.

In sales, we will select Export as the Cost Class.

Go to the Voucher Entry Screen

Select F8: Sales

You have the following options:

Your voucher type : Sales. You could select another voucher type if required.

Class

This is the Voucher Class which automates ledger allocation and additional accounting entries

Cost Centre Class

Select one of the classes created earlier, Export in this case.

Now enter the sales invoice as usual. The cost centre allocation sub-screen will not come up and the allocation will be done automatically in the background.

After accepting the entry, check the cost centre displays to verify whether the allocation was done correctly.

Similarly, when you press F5:Payment, you are presented with similar options. Select Marketing Expenses in that case. The cost centre allocation sub-screen will not come up and the allocation will be done automatically in the background.

Check the cost centre reports for allocation.

You may even use PgUp or alter the voucher to display the allocation made. It would show the allocation in the voucher.

Example

 

You could combine Voucher Class and Cost centre class to maximize automation!