Voucher Classes
Voucher Classes are available for all major voucher types and the Cost Centres can be allocated if classes are used. Automation of cost centre allocation has met the need of 'percentage allocation' based on predefined figures.
Cost centre classes affect all voucher types. For further details refer to Cost Centre Classes.
Voucher Classes for Payment, Receipt and Contra Vouchers
The primary intention of using classes for payment, receipt and contra vouchers is to enable data input in 'single entry' or list mode rather than in Tally's traditional double entry mode. You can also use it to have a separate form for each cash and bank account.
Let us take an example of a Payment Voucher.
You can either alter the existing Payment Voucher Type or create a new voucher type based on it.
(From Gateway of Tally > Accounts Info > Voucher Types)
The item Name of Class is below Effective Dates for Vouchers and above the Numbering Table.
Give a name to the class by simply typing it, e.g. Barclays Bank Payment. You may create more than one class. Hence, you might want to have one more for Cash Payment.
The Class Table
Exclude these Groups
Groups other than Bank or Cash groups should not be selected. This is used to exclude Cash or Bank Groups that are not to be used in this class to pay out the money. In our example, we want to exclude Cash and Credit Cards.
Include these Groups
Groups other than Bank or Cash groups should not be selected. You might exclude a top level group but include its sub-group.
Ledger Name
Selecting the ledger account that will be used to pay out the money will eliminate the need to select it during entry. In this case, it is BarcSlays Bank. In a receipt voucher, you will select the ledger account into which monies will be received. You may even select 'Not Applicable'. The purpose of selecting 'Not Applicable' will be to permit Single Entry mode and at the same time retaining the option of selecting the account during entry.
Note:
Exclude or Include Groups are irrelevant when you specify a Ledger Name for which the class is created. They are useful when you select 'Not Applicable' .
In case you do not require split payments, you could create only one class with nothing in include/exclude Groups and without any ledger Name. A single class does not require class selection and is a rapid way of using Single Entry mode with full functionality of all ledgers available.
Accept the class table and the voucher type alteration. You may use [CTRL]+[A] combination.
More:
Payment Voucher Entry with Classes